Sr. Sponsored Programs Specialist|
The College of Arts & Scien - Research & Grad Education has an exciting opportunity for a full-time Sr. Sponsored Programs Specialist to work in Coral Gables, FL.
Sr. Sponsored Programs Analyst works independently to address pre-award administration
including preparation of sponsored proposal applications in adherence with sponsoring agency and University of Miami requirements and serves as post-award back up for Research Support Services and Administration (RSSA) in the College of Arts & Sciences. Under general supervision, the Grant Administrator is responsible for central College-level sponsored research administration services to a portfolio of academic departments and research units across the College and University. This individual will be expected to function independently, to initiate activities according to established timetables and use good judgment in answering questions and mitigating problems.
Works directly with faculty, subcontractors, and collaborators across UM and from other institutions to prepare proposals (new, renewals, supplements, transfers) and review awards. Responsible for use of the correc
t processes, forms, and submission requirements following institution and college policies, and requirements of sponsors.
Provide advice to faculty and staff regarding sponsored research administration issues, including appropriateness of budget items, interpreting a broad range of sponsor policies, government regulations, and agency terms and conditions.
Completes or oversees completion of all necessary paperwork or on-line forms/programs for grant submission, i.e., standard application forms, assurances, cover page, certification forms.
Prepares or oversees preparation of additional special forms as necessary.
Communicates directly with central Office of Research Administration (ORA) on proposal and grant related matters.
May collect institutional statistical data as required for proposals (e.g. training grants etc.)
Provides editorial review (non-scientific/programmatic contribution) of faculty grant proposals
Ensures timely submissions of proposals to ORA
Handles transfer of new and departing faculty awards from/to other institutions. May include equipment transfers.
Collaborate with other University groups such as Principal Investigators and study teams, Compliance office, sponsors and other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UM and College of Arts & Sciences policies and procedures, and applicable agency guidelines, laws and regulations.
Coordinates post-submission inquiries concerning status of proposals and award processing in sponsored offices.
Review awards and coordinate processing – may include contracts
Prepares and submits approved budgets
Maintain calendar and process reminders to PIs for renewals
Supervision and Managerial
Responsible for recruitment, supervision, and mentoring of student assistant(s).
Directs secretary in clerical assignments.
Serves as back up to RSSA Senior Manager during Manager’s absence
Research USpace Coordinator: Ensures accurate data for certifications of space use for research activities as it relates to federal annual certifications for federally funded buildings and/or verification of data for F&A rate negotiations with the federal government. Errors are costly to UM in that they may have a negative effect to reduce the institution’s F&A rate.
Under general supervision and in coordination with the CAS Fiscal Affairs area, responsible for coordinating periodic certification of USpace for the College of Arts & Sciences.
Coordinate data collection from research-active departments in the College of Arts & Sciences.
Assign appropriate function codes for related use of space
Must be able to differentiate between basic, applied, fundamental, organized, and departmental research
Implement and supervise a system for periodic walk-thru of relevant space for verification of data to be conducted by undergraduate assistants and/or in coordination with dept staff
Ensure timely completion of data collection and certifications to meet imposed institution and federal deadlines
Responsible for Neuroscience Cox Annex space and function assignments in USPace. Coordinates with ORA on annual certification to funding agency, NIH
Responsible for gathering data and generating period reports of metrics criteria for allocation of laboratory space in federally funded buildings in the College.
Knowledge, Skills, and Abilities
Demonstrated extensive experience in pre-award research administration, including proposal preparation & submission, as well as award review.
Must have a strong understanding of government grants and contracts regulations, sponsor specific guidelines, application forms, compliance requirements, etc.
In-depth knowledge of University and Federal agency requirements including NIH, ONR, DOD/DARPA, NSF, and DOE as well as state and local government, and OMB Circulars, Export Control Regulations, Federal Acquisition Regulations.
Ability to Work independently and exercise independent judgment and professionalism.
Excellent verbal and written communication skills with demonstrated outstanding customer service skills.
Demonstrated professional experience and judgment to effectively serve faculty and sponsors while protecting, representing and advancing the College’s and University's best interests.
Ability to work well under deadline pressures without sacrificing accuracy, customer service, collegiality or ethics.
Demonstrate proficiency in many different proposal submission systems.
Knowledge of Sponsor and University systems such as eRA Commons, FastLane, Research.gov, grants.gov, InfoEd, Workday, IBIS Research, USpace, and new systems as implemented and necessary.
Strong analytic skills.
Bachelor’s Degree or equivalent undergraduate degree.
Any appropriate combination of relevant education and/or experience will be considered.
Work Experience Requirements:
Minimum of three years previous directly relevant experience in sponsored programs administration experience, ideally in a university setting.
Extensive sponsored programs experience may substitute for educational requirements.