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Job Title: Accountant (Facilities Operations & Planning)
Location: Coral Gables, FL United States
Position Type: Full Time
Post Date: 09/16/2021
Expire Date: 11/16/2021
Job Categories: Education
Job Description
Accountant (Facilities Operations & Planning)
Description:

The Department of Facilities Operations and Planning has an exciting opportunity for a full-time Accountant to work in the Coral Gables Campus.

The Accountant oversees the assigned department’s intern
al accounting and reporting functions and assists management with all fiscal functions, including budget formulation and monitoring of accounts, to ensure compliance with University policies and warrant availability of department funds at all times.

CORE JOB FUNCTIONS

Prepares balance sheets, profit and loss statements, and other financial reports.

Analyzes trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.

Reports assigned department's finances to management and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts.

Verifies the accuracy of journal vouchers and accounting classifications assigned to various records.

Examines and reconciles expenditure and revenue accounts.

Reviews and approves all reimbursements, check requisitions, and
purchase orders.

Assists with fiscal year end process including entries for the necessary accruals.

Develops, analyzes, audits, reconciles, and monitors fiscal reports based upon current and historical financial revenues and expenditures.

Participates in planning long- or short-term business objectives.

Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor’s degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience<
br />
Knowledge, Skills and Attitudes:

Knowledge of generally accepted accounting procedures and principles.

Knowledge of budget control methods, policies, and procedures.

Ability to prepare financial and accounting records.

Ability to analyze, consolidate, and interpret accounting data.

Ability to compile, organize, interpret, and communicate accounting data and results concisely.

Ability to manage a budget and work within the constraints of that budget.

DEPARTMENT ADDENDUM (specific to Facilities Operations & Planning division)

Department Specific Functions

Prepare journal entries as needed (routinely).

Support UMPD accounting functions as needed (e.g., monthly “Re-Bills” /Internal Invoices).

Prepare reconciliations (i.e., Monthly
Sales Tax reconciliation, AR reconciliation).

Create requests for Purchase Orders as needed Submit “Purchasing Card” (P-Card) verifications with proper supporting documentation as needed.

Obtain and review vendor invoices/identify and resolve discrepancies.

Prepare internal University invoices for vendor reimbursables.

Prepare and submit check request payments for Utilities of University owned properties (i.e., Rental homes).

Apply customer rental payments.

Prepare deposits for checks received from tena
nts and vendors, and record corresponding transaction in Workday.

Generate AR aging report on a biweekly basis for real estate manager.

Prepare and submit routine uploads of purchase transactions (i.e., Fastenal uploads).

Prepare and review analytical reports (Analytical reports defines that the accountant is analyzing the data, not only compiling the data
. Frequency varies; it may be weekly, monthly, even annual reports, AND accountant may provide recommendations)/graphs including, but not limited to the following:

Overtime

Outside Services Spend Analysis

Fuel Trend Analysis

Assist with special projects requested by Facilities Operations & Planning’s Leadership Team.

Department Specific Qualifications

Knowledge, Skills and Attitudes:

Must have a very high level of proficiency in the use of Microsoft EXCEL.

Must have excellent communication skills; both verbal and written.

Ability to analyze and report findings in clear, complete, and logical form.

Ability to use independent judgment, within established guidelines, in the course of undertaking assigned responsibilities.

Ability to identify internal co
ntrols enhancements and other process improvement opportunities.

Ability to organize work, set priorities, meet deadlines, and complete assignments with minimal supervision.

Knowledgeable basic accounting systems/applications for accounting functions.

Knowledgeable of accounting, auditing, financial forecasting and budgeting principles and practices.

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Contact Information
Contact Email:sxi142@miami.edu
Website:https://www.aplitrak.com/?adid=dC5ydWl6Ljk1Nzk5LjM2NTlAbWlhbWloZWFsdGguYXBsaXRyYWsuY29t
Company Description:

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