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Job Title: Front desk/Admin (temp/part time) (JN -012024-356749)
Company Name: Ultimate Staffing Services
Location: Riverside, CA United States
Position Type: Part Time
Post Date: 01/28/2024
Expire Date: 04/18/2024
Job Categories: Other / General
Job Description
Front desk/Admin (temp/part time) (JN -012024-356749)

Performs a wide variety of responsible and complex administrative duties in support of the office.

Plans, organizes and carries out administrative assignments; ensures follow-up to unanswered and/or unresolved matters.

Types from rough draft, verbal instruction or transcribing electronic recordings.

Composes letters, documents, memoranda or basic reports from general instructions or from information related to assigned responsibilities.

Provides assistance to members of the public and outside stakeholders regarding policies, procedures, services and operations.

Receives, scans and distributes daily incoming mail, materials and packages and applies specialized knowledge of departmental and program policies and procedures to determine and implement distribution.

Maintains files and information in a confidential manner.

Maintains calendars of activities, meetings and various events.

Create and maintain databases as instructed.

Serves as administrative support to various committees, commissions and task forces; takes meeting notes; types and/or transcribes meeting minutes; performs input and maintains records, logs and databases of specialized a or technical documents for a variety of purposes and information; generates period reports.

May assist in maintaining a variety file electronic documents/public records in accordance with policies and procedures.

May assist in typing and prepare procurement, purchase order, work order and contract documents, in approved format and in accordance with policies and procedures, route for required signatures, distribute to consultants, contractors and vendors; monitor applicable contract and insurance expiration dates and inform supervisor of impending expiration and/or need to extend contract of necessary; maintain records on all consultant, contractor and vendor certification of insurance forms.

Follow up with relevant staff to resolve discrepancies and inconsistencies.

Perform purchasing duties including communications with vendors regarding scope, price and price comparisons; prepare, type, and process appropriate documentation; receive and verify orders; maintain and stock office and first aid supplies inventory; process incoming invoices.

Maintain inventory control; process and inventory

Perform purchasing duties including communications with vendors regarding scope, price and price comparisons; prepare, type, and process appropriate documentation; receive and verify orders; maintain and stock office and first aid supplies inventory; process incoming invoices.

Maintain inventory control; process and inventory maintain records on database files; discard old equipment, furniture and/or materials.

Perform document imaging, scanning and indexing in accordance with policies and procedures.

Operate, troubleshoot and maintain a variety of office machines and equipment including copiers, printers, binding machines, postage machines and related equipment; attend to office equipment malfunctions; arrange for repair as necessary.

Coordinate special projects and events as assigned.

Greets, answers, screens and refers visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound, independent judgment; performs receptionist duties, greeting and referring visitors and customers and operating the front desk telephone equipment; maintains a high level of customer service quality while assisting customers in person and by telephone; conducts research, responds to requests for information and complaints, customers and the public in accordance with instruction and training and refers requests or complaints to appropriate staff to resolve the issue.

Meeting setup and cleanup; plan, order, pickup and oversee delivery of meeting refreshments.

Perform related duties and responsibilities as assigned.

Experie

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Contact Information
Company Name: Ultimate Staffing Services
Website:https://careers.ultimatestaffing.com/job/7741/Front-desk-Admin-(temp-part-time)?ApplyNow=true&board=HBCU
Company Description:

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