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Job Title: Program Administrator/Administrative Assistant
Company Name: University of Pittsburgh
Location: Pittsburgh, PA United States
Position Type: Full Time
Post Date: 05/19/2024
Expire Date: 07/23/2024
Job Categories: Administrative and Support Services, Customer Service and Call Center, Education, Healthcare, Practitioner and Technician, Information Technology, Collegiate Faculty, Staff, Administration, Research & Development, Medical, Energy / Utilities
Job Description
Program Administrator/Administrative Assistant

Program Administrator/Administrative Assistant



The University of Pittsburgh School of Nursing is seeking a qualified Program Administrator. Recently ranked 2nd by US News & World Report for our Nurse Anesthesia DNP program, 5th for our Psychiatric Mental Health Nurse Practitioner DNP program, and 10th Best Bachelor of Science in Nursing program, the School of Nursing continues to be one of the most reputable and well-known nursing education schools in the country for both undergraduate and graduate level programs.

The Program Administrator will support the MSN (Masters of Science in Nursing) and DNP Program Coordinators, Acute & Tertiary Care (ATC) Tenure and Tenure Stream faculty and provide clerical assistance to research staff when necessary. The position acts as liaison between Program Coordinators, graduate students, and other staff and faculty within the school. Candidates must be proficient in Microsoft Office applications including Word, Excel, and Power Point.


Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.


Essential Functions

The essential functions for this position include:

- Maintaining graduate student files for MSN and DNP programs
- Coordinating and managing events and meetings for Program Coordinators (including preparing budgets, investigating costs and providing estimates, and polling attendees)
- Organizing information and generating reports for Program Coordinators
- Organizing mock grant reviews for the Vice Chair of Research
- Planning and coordinating travel for faculty, students, and faculty candidates as needed
- Serving as back up to the Department Coordinator as needed
- Providing administrative assistance to the Chair, Vice Chairs, Department Coordinator, and all other departmental faculty
- Coordinating with other departments across the school
- Receiving visitors and packages as needed


Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.


The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.


The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.



Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30AM - 5:00PM

Work Arrangement: Monday - Friday, 8:30AM - 5:00PM

Hiring Range: $20.51 - $21.54 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable





PI241028369

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Company Name: University of Pittsburgh
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Website:https://www.click2apply.net/LLwaGgc2EKY4QToW5h5PKY
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