• Project Tasks: Create folders for new projects
• Set up project in Newforma as needed
• Save documents to folders per protocol
• Draft proposals and send them to contracts department
• Work proactively with contracts department to ensure contracts are reviewed and executed on time
• Work proactively with project accounting team to monitor budgets, and stay on top of change order needs
• Create fee spreadsheets for project fees and consultant fees and send them to the client
• Create scope of work/deliverables document for proposals
• Review zoning / jurisdictional / specific plan requirements of particular projects and note them on a spreadsheet or established form with references
• Request project number from accounting and assist the project team with correct usage/allocation of tasks on the timesheet
• Point of contact between client and partner/principal/PM for contracts and change orders
• Follow up with client on executed contracts as needed
• Assist accounting with consultant invoice allocation for project contracts
• Coordinate add services from billing drafts with the team and accounting for change orders if needed
• Liaison between partners, PMs, and clients for project communication
• Liaison between team and contracts department
• Create and process consultant agreements and review/compare with client contract
• Run project reports from
• Create, update, and distribute:
• Meeting minutes/memos for project meetings
• Meeting agendas for multiple weekly project meetings
• Project directories for numerous projects
• Design change log
• New change order items log for client review/approval
• Maintain contact information for clients, consultants, and agencies in Outlook, meeting minutes, and project directory
• Create and update project drawings logs for architectural and consultant drawings as needed
• Create transmittals
• Create crisp repro orders " coordinate with job captain/production
• RFI/Submittal Logging-Tracking " Coordinate with CA-PM

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.