Administrative Assistant 1- CSM-Physics and Biophysics
Administrative Assistant 1- CSM-Physics and Biophysics
Job ID: 292091 Location: Augusta University Full/Part Time: Full Time Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.
Job Summary
To provide administrative assistance to the CSM Department of Physics and Biophysics as well as to the college.
Responsibilities
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As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.
Provide administrative support to department; gathering signatures and routing paperwork, screening and transferring calls, scheduling appointments for Chair, creating requisitions for employment ads, assisting with travel authorizations, travel expense reimbursements, conference registrations and travel arrangements, process foundation reimbursements, enter ePAR and other database information, compile and archive syllabi and other course information as needed.
Maintain departmental records, coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts, gather information and prepare department reports/spreadsheets as needed.
Manage departmental office, coordinating departmental office supplies, office equipment, work order requests.
Manage timesheets and records for student employees including electronic approvals and entering missed punches.
Gather information and summarize data relevant to departmental activities including budget and instructional areas.
Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities.
Required Qualifications
Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma or GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administration support positions.
Preferred Experience Administrative assistant experience of 3 years or more. Microsoft Excel and Word.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Demonstrated project management skills.
Excellent interpersonal, written, and verbal communication skills, effective mentoring disposition with students.
Exceptional facility in establishing and maintaining harmonious relationships with university partners.
ABILITIES
Ability to maintain confidentiality.
Ability to respond to sensitive inquiries. Demonstrated team experience. Exhibits professional code of ethics.
Mentoring first-year students to ensure their success in the critical first year of college. Independent judgment and decision-making in real-time interactions with a wide array of university partners important to the success of CSM programs.
Shift/Salary/Benefits
Shift: Days; Monday - Friday (Work outside of normal business hours may be required).
Pay Band: B2
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
