Interim Payroll Manager (DO)
Interim Payroll Manager (DO)
Kern Community College District
Salary: $110,679.78 - $156,387.63 Annually
Job Type: Management - Classified Administrator
Job Number: FY25-2600401
Location: District Office, CA
Department: Business Services
Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.
Basic Function
Under the direction of the Vice Chancellor, Human Resources, the Payroll Manager will plan, organize, and manage the preparation, analysis, maintenance, and processing of the District's payroll function and provide supervision and guidance to assigned staff.
Representative Duties
1. Supervise the preparation, analysis, maintenance, and processing of the District's payroll function.
2. Assist in establishing and implementing District accounting and financial policies pertaining to the payroll function.
3. Establish working procedures and processes for the payroll unit.
4. Interpret District accounting and financial policies as they apply to the payroll function.
5. Maintain in-depth technical and professional knowledge of the payroll function. Develops and recommends modification to accounting and financial processes.
6. Perform full supervisory activities including performance appraisal, discipline, and making hiring and selection recommendations.
7. Provide technical support, training, and general backup for payroll operations; plan, prioritize, assign, and supervise the work of payroll office staff.
8. Coordinate activities with other departments; communicate with a variety of offices and agencies, including the Office of the County Superintendent of Schools, county offices of the Treasurer and Auditor/Controller, State Teachers' Retirement System, Public Employees' Retirement System, Internal Revenue, and Franchise Tax Board.
9. Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; sort warrants by location or bank code for direct deposits; reconcile direct deposit account; and analyze account deposits and debits.
10. Prepare, submit and monitor the required retirement reports; compute payment schedule and coding.
11. Monitor and adjust employee annual wage statements for overpayments, third-party sick pay, and workers' compensation payments.
12. Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.
13. Coordinate, schedule, and review payroll activities; compose correspondence to employees regarding payroll activities and procedures.
14. Monitor compliance of legislative changes and District contract revisions; recommend procedural changes as necessary; and design and implement the use of payroll-related forms.
15. Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.
16. Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.
17. Coordinate the processing of W-2 statements; annually balance W-2 figures.
18. Conduct formal and informal workshops on payroll-related matters, including timekeeping procedures, scheduling, warrant distribution, and retirement eligibility.
19. Test upgrade products for new technology in the payroll area.
Minimum Qualifications
Minimum
Bachelor's degree, preferably with a major in accounting, business administration, or a related field (Equivalent: College-level coursework in personnel related fields and a substantial amount of senior level experience in the fields of human resources/personnel administration. Experience will be converted on the basis of two years related experience is equal to one year of education.)
Three years accounting or payroll and business administration experience.
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.
Desirable
Experience in a school, community college, university, or business setting.
Knowledge & Abilities
Knowledge of:
The California Community College Mission
SCT BANNER Finance System for schools and/or community colleges.
Federal and State laws and regulation governing employee payroll; principles of supervision and training; and the principles of data processing
Ability to:
Learn and interpret laws, rules, and regulations affecting payrolls
Prepare clear, concise, and accurate oral and written reports.
SPECIAL INSTRUCTIONSFirst Review of Applications: Complete application packets will be accepted until the position is filled; but those received by May 14, 2026 are assured consideration. The College reserves the right to extend time limits or re initiate the recruitment/selection process at any point.
Completed application packet MUST include:
*Completed Online Application for Employment form
It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.
Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024 (Download PDF reader)
Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment
Important Instructions & Additional Information
Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open and are posted until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point.
Completed applications must include the following.
- Completed online application for employment
- Current resume
- Letter of interest (cover letter)
- List of 5 (five) professional references (entered in online application)
- Copy of legible transcripts (if required for the position)
It is the applicant's responsibility to redact or remove any personally identifiable information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, photos, etc.
International or Foreign Degrees
Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.
Accommodations
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)
Discrimination Free Work Environment
Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.
The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.
See our Discrimination-Free Work Environment webpage for more information.
Work Authorization
Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
E-Verify
The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.
Helpful Links
Kern Community College District
Salary Schedules
Job Descriptions
Benefits
Faculty Minimum Qualifications/Equivalency Process
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/5337021/interim-payroll-manager-do. Emails will not be accepted.
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