Sr. Administrative Assistant, Center for Collaborative Innovation
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<dt><h2>Position Summary</h2></dt>
<dd><p><strong>DESCRIPTION:</strong><br>This position provides essential support to ensure the center’s programming and the Graham Fellows program operate at the highest level. It serves as a central point of contact, coordinates scheduling, travel and event logistics while managing financial administration and collaborating with students, faculty and staff across the college.<br><br><strong>OUTCOMES</strong>:<br>This position ensures the GCCI operates seamlessly by managing the administrative, financial, and programmatic details. </p></dd>
<dt><h2>Essential Functions</h2></dt>
<dd><p></p><ul style="margin-bottom: 3pt"><li>Provide logistical and administrative support to the GCCI and Graham Fellows program, including contracts, payments, travel logistics, data/record keeping, scheduling, budget management, inventory monitoring, and maintaining digital filing system 35%</li><li>Supporting the preparation of internal and external reports, presentations, submissions, and proposals. 10%</li><li>Providing administrative support to the GCCI grant program, including managing the application process, communications, timelines, and budget. 15%</li><li>Leading the planning and implementation of GCCI events, including student works supervision, hiring vendors, communication/outreach, material preparation, registrations, and on-site event management 15%</li><li>Establishing and maintaining systems for collecting and organizing data, including registrations, attendance, surveys and engagement 5%</li><li>Overseeing the hiring, on-boarding, schedules, and reporting of GCCI student workers 10%</li><li>Actively contributing to the GCCI and Graham Fellows outreach and communication efforts 5%</li><li>Other projects as assigned 5%</li></ul></dd>
<dt><h2>Experience and Education Required</h2></dt>
<dd><p></p><ul style="margin-bottom: 3pt"><li>High school diploma or equivalent required; Bachelor’s degree preferred</li></ul><ul style="margin-bottom: 3pt"><li>Minimum 2 to 5 years secretarial/office support/project management experience, preferably in an academic environment</li></ul></dd>
<dt><h2>Required Skills and Qualifications</h2></dt>
<dd><p></p><ul style="margin-bottom: 3pt"><li>Excellent verbal and written communication skills</li><li>Ability to relate to others; excellent interpersonal skills</li><li>Experience with budget management, record keeping, and digital file management</li><li>Proficiency in standard office software, MS Office, and digital tools for scheduling, reporting, and file management</li><li>Demonstrated experience planning and executing events</li><li>Ability to work independently, anticipate needs, and problem-solve with minimal oversight </li><li>Strong organizational and time management skills with the ability to manage multiple priorities simultaneously</li><li>Willingness to work some night and weekend hours as needed</li></ul></dd>
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<dd><p><strong>Additional Information</strong></p>
<p>York College of Pennsylvania is an <a href="https://www.ycp.edu/offices-departments/human-resources/college-policies/equal-opportunity-statement" target="_blank">Equal Opportunity Employer</a> and <a href="https://www.ycp.edu/offices-departments/human-resources/title-ix" target="_blank">Non-Discriminatory</a>. For a copy of York College's Annual Security Report, you may contact the Office of Campus Safety or visit the website: <a href="https://www.ycp.edu/offices-departments/campus-safety/department-publications/annual-security-report" target="_blank">Annual Security Report</a>.</p>
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